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Success Story

MedCare Hospital Chain: Centralizing Finance Across 8 Locations

MedCare Hospital Chain, KarnatakaHospital Chain

₹8L+

TDS Penalties Saved

60%

Admin Time Reduced

8

Locations Connected

Customer

MedCare Hospital Chain, Karnataka

Industry

Hospital Chain

Location

Karnataka

Stack

ConsultPro Pro

The Challenge

What wasn't working before

The friction points common to hospital chain of this scale.

Multi-site visibility

No single source of truth for consultant performance across all locations.

Per-branch accounting

Each hospital exports its own data; finance teams stitch it together manually.

Compliance gaps

TDS, GST, and audit trails are inconsistent across the chain.

The Story

How MedCare Hospital Chain transformed

MedCare operates 8 hospitals across Karnataka, each with its own billing process, spreadsheet formats, and payment timelines. Their centralized finance team had zero cross-hospital visibility. During tax season, they discovered they owed over eight lakh rupees in TDS penalties because individual hospitals had inconsistent deduction practices.

ConsultPro's multi-tenant architecture gave each hospital its own isolated workspace while providing the central finance team with a unified dashboard across all 8 locations. TDS calculations were standardized and automated, ensuring Section 194J compliance at every branch.

The result: zero TDS penalties since deployment, 60% reduction in finance admin time, and a centralized view that enables strategic decision-making rather than manual data entry.

MedCare operates 8 hospitals across Karnataka, each with its own billing process, spreadsheet formats, and payment timelines.

MedCare Hospital Chain

Hospital Chain

The Results

Measurable outcomes

What changed after switching to ConsultPro.

TDS Penalties Saved

₹8L+

Verified outcome from MedCare Hospital Chain's deployment.

Admin Time Reduced

60%

Verified outcome from MedCare Hospital Chain's deployment.

Locations Connected

8

Verified outcome from MedCare Hospital Chain's deployment.

ConsultPro Modules

Features powering this story

The modules that made the difference for MedCare Hospital Chain, and that work the same way for every ConsultPro customer.

Visit Tracking

OPD, IPD, surgery, and anesthesia visits captured in one workflow.

2-Way Billing

Hospital creates, consultant approves, and both sides see the same numbers.

TDS Compliance

Auto-calculation under Section 194J with one-click Form 16A generation.

WhatsApp Notifications

Real-time alerts for visits, billing approvals, and payment credits.

Earnings Dashboard

Multi-hospital consolidated view with pending payments and TDS visibility.

Audit Trail

Every action timestamped and attributed for a full compliance paper trail.

The Rollout

How a typical implementation flows

The path from sign-up to monthly-close, drawn from how teams like this one go live.

1

Day 1

Guided Onboarding

Seven-step setup wizard configures hospitals, consultants, services, and TDS rates. Most teams complete this in under an hour.

2

Week 1

First Visits & Approvals

Reception captures visits, consultants approve billing via mobile. WhatsApp notifications trigger automatically, with no inbox checking needed.

3

Month 1

Monthly Close

Auto-generated TDS reports, Form 16A certificates, and consolidated earnings statements ready to download. No manual reconciliation.

Ready to Write Your Own Success Story?

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